DETAILS
General Manager’s Secretary (PNP220308-2) – Pick n Pay
Closing Date 20 DECEMCER 2022
Reference Number: PNP220308-2
Job Title: General Manager’s Secretary
Job Type Classification: Permanent
Division / Region: Core
Department: Retail Support
Location – Town / City: Kenilworth Office Park – Cape Town
Location – Province: Western Cape
Location – Country: South Africa
Job Advert Summary
To efficiently execute and coordinate all office administration duties, communication and correspondence with key stakeholders, as well as the efficient delivery of any other relevant tasks as and when required, in order to provide the necessary support to the General Manager and team in a professional and confidential manner.
Minimum Requirements
Matric and/or equivalent with Secretarial diploma
Minimum of 3 years as a Secretary
Excellent typing skills
Advanced working knowledge of Word, Excel, PowerPoint
Proven track record in terms of capacity, accuracy and consistency in completion of tasks
Knowledge of SAP is advantageous
Duties & Responsibilities
Render personal assistant support services, including diary management, scheduling meetings in line with the General Manager’s priorities and making all arrangement to receive visitors
Draft and distribute the agenda and take minutes in meetings
Organise all necessary documentation for travel, accommodation arrangements and all related issues (i.e. visas, foreign exchange etc.)
Assist in organising functions as per request
Attend and process all telephone calls/requests promptly, efficiently and courteously Provide appropriate and accurate information to relevant stakeholders
Book venues for meetings and ensure all the relevant requirements for the meeting are organised
Create and maintain contact database and synchronise across all electronic devises
Develop and maintain a filing system to facilitate easy access of documents
Maintain adequate office supplies inventory level at all times
Perform general secretarial duties
Competencies
Attention to detail Strong communication skills
Ability to solve unfamiliar problems by generating workable solutions
Reliable and trustworthy
Sense of urgency and excellent planning skills
A team-player who is prepared to help wherever required
Professional and service orientated interpersonal skills
Shows initiative in dealing with tasks
Strictly maintain confidentiality
Time management
Additional Information
The successful candidate must have good organisation and time management skills